CONSTITUTION AND BYLAWS
SYLVANIA CITY SCHOOLS
ARTICLE 1 – NAME
Section 1 The name of this organization shall be the Sylvania Education Association which shall maintain affiliation with the Northwestern Ohio Education Association, Ohio Education Association, and the National Education Association
ARTICLE II – PURPOSES
Section 1 The purposes of this Association shall be to promote the educational objectives of the local school system and of the state and nation and to protect the welfare and advance the interests of its members.
Section 2 This Association shall affiliate with the Northwestern Ohio Education Association, Ohio Education Association, and the National Education Association.
ARTICLE III – MEMBERSHIP
Section 1 Any certified person who is not an administrator, whether on leave or on a per diem basis, may become an active member of this Association by paying the annual UTP dues.
Section 2 Active members shall be required to be members of the Sylvania Education Association, Northwestern Ohio Education Association, Ohio Education Association, and National Education Association.
Section 3 All members shall abide by the Code of Ethics of the Education Profession as adopted by the OEA and NEA.
ARTICLE IV – OFFICERS AND THEIR DUTIES
Section 1 The elected officers of this Association shall be a President, Vice-President of Contractual Procedures, Vice-President of Labor Interests, Vice-President of Communications, Vice-President of Elections and Education, Secretary and Treasurer.
Section 2 The President shall:
Section 3 The Vice-President of Contractual Procedures shall:
Section 4 The Vice-President of Labor Interests shall:
Section 5 The Vice-President of Communications shall:
Section 6 The Vice-President of Elections and Education shall:
Section 7 The Treasurer shall:
Section 8 The Secretary shall:
Section 9 Term of Office:
Term of office for each elective office shall be one (1) year.
Section 10 Qualifications of Officers:
Any candidate for the office of President shall have served on the Executive Committee for at least one year. Candidates for all other offices shall be members of the SEA.
ARTICLE V – EXECUTIVE COMMITTEE
Section 1 The Executive Committee shall be composed of the President, Vise-Presidents, Secretary, Treasurer, and delegates from each building in the system who shall hold the title of Building Representative.
Section 2 The Executive Committee shall serve as the agency through which the Association will put into effect and have general supervision of all activities sponsored by the Association. It shall make all policies of the Association.
Section 3 The Executive Committee shall meet at least once each month and at any other time at the call of the President.
Section 4 The Building Representatives and alternates shall be elected to one-year terms at the building elections held prior to the September Executive Committee meeting. There shall be one Building Representative in each building for ever ten (10) members and part thereof exceeding four. The number of alternates from a building shall not exceed the number of Building Representatives.
Section 5 The duties of each Building Representative shall be as follows:
Section 6 There shall be elected to the Executive Committee a representative of ethnic minority at least proportionate to the ethnic minority membership in the Association.
Section 7 Building Representatives must be members of the Association.
ARTICLE VI – ELECTIONS
Section 1 The Vice-President of Elections and Education shall:
Section 2 No member shall be nominated for the office without the knowledge and written consent of the individual. Candidates wishing to withdraw from an election must do so in writing at least three (3) days prior to the election.
Section 3 Election of officers shall be conducted by secret ballot in each building between March 1 and May 1. The date of the election shall be determined by the Executive Committee. Candidates running unopposed for reelection shall be elected by acclamation at the April Executive Committee meeting.
Section 4 Newly elected officers shall be installed and assume their office at the next Executive Committee meeting following the election.
Section 5 All ballots, marked, and unmarked and voided, and all other records pertaining to the election of officers of this Association and OEA and NEA delegates and alternates, shall be preserved for one year from the date the election was held and such ballots and other records shall be made available to OEA officers upon request for inspection and examination.
ARTICLE VII – COMMITTEES
Section 1 All committees shall be appointed by the President, subject to the approval of the Executive Committee. Standing committees shall be Negotiations Committee, Finance Committee and Scholarship Committee.
Section 2 Negotiations Committee
Section 3 Finance Committee
The Finance Committee shall have the following duties:
Section 4 Scholarship Committee
The Scholarship Committee shall have the following duties:
Section 5 Members appointed by the Association to District Committees shall report the committee’s progress to the Executive Committee.
Section 6 The need for additional committees shall be determined by the President and Executive Committee.
ARTICLE VII – RATIFICATION
Section 1 This Constitution shall become effective immediately upon the adoption by two-thirds (2/3) majority of the members voting and shall be reviewed annually.
ARTICLE IX – AMENDMENTS
Section 1 No alterations, additions, deletions, or amendments shall be made to this Constitution except by vote of two-thirds (2/3) of all members present and voting at any regular Executive Committee or any meeting of the Executive Committee called specifically for that purpose.
Section 2 Proposed changes in this Constitution shall be presented to the membership at least seven (7) school days prior to the meeting which they will be considered.
ARTICLE X – RETIRED MEMBERS
Section 1 Former members of SEA, who are members of the Division of Actively Retired Teachers (DART), automatically receive membership in the SEA.
Section 2 The rights of the retired member of SEA are as follows:
ARTICLE 1 – GENERAL MEETINGS
Section 1 This Association shall schedule at least one regular general meeting during the school year.
Section 2 Business of the Association may be conducted at general membership meetings when a quorum is present. Forty (40) percent of the members shall constitute a quorum.
Section 3 Robert’s Rules of Order, Revised, shall be the parliamentary authority for the Association on all questions not covered by the Constitution and By-Laws and such standing rules as the Executive Committee may adopt.
Section 4 Special general membership meetings may be called at the written request of ten (10) percent of the membership. Business to come before the special meetings must be stated in the call which shall be sent to each building in writing and posted.
Section 5 General membership meetings are open to all teachers, but only members can vote.
Section 6 Only SEA members will be eligible to vote on ratification of contract.
Section 7 Any change to a contract this is currently in force must be approved either by fifty-one (51) percent of the membership or via a Memo of Understanding that is subsequently approved by eighty (80) percent of the Executive Committee.
ARTICLE II – EXECUTIVE COMMITTEE MEETINGS
Section 1 The Executive Committee shall meet at least once a month and the time and place shall be determined by the Committee membership.
Section 2 Robert’s Rules of Order, Revised, shall be the parliamentary authority for the Association on all such questions not covered by the Constitution and By-Laws and such standing rules as the Executive Committee may adopt.
Section 3 Quorum:
Section 4 Executive Committee meetings shall be open to all members.
Voting privileges are extended to the Executive Committee members only. Elected alternates to the Building Representatives will be granted voting privileges in the event that the Building Representative is unable to attend. Alternates shall be granted voting privileges based on the number of votes received in building elections. No alternate shall represent more than one regular Executive Committee member.
ARTICLE III – DUES
Section 1 The annual dues for membership in the Association shall not exceed two-tenths (2/10) on one (1) percent (.2%) of the base teacher’s salary for the Sylvania City Schools which has been rounded to the nearest dollar. The Executive Committee shall set the actual dollar amount with the advice of the President and Treasurer. This shall be determined at the last scheduled meeting of the year.
ARTICLE IV – REIMBURSEMENT
Section 1 Reimbursement for SEA officers will be as follows:
President Dues plus $1200
VP of Contractual Procedures Dues plus $900
Treasurer Dues plus $700
VP of Communications Dues plus $500
VP of Negotiations Dues plus $500
VP of Elections and Education Dues plus $500
Secretary Dues plus $500
Each duly-elected Building Representative Dues plus $100
Section 2 Negotiations: Whenever negotiations are undertaken within the SEA fiscal year, the Negotiations Team shall be reimbursed $5000 to be divided as the team sees fit.
Section 3 A. The Association will pay the expenses (meals, mileage, overnight accommodations) for delegates to the OEA Representative Assemblies. Reimbursement for mileage will be at the current rate paid Board of Education.
B. Mileage reimbursements to the Association meetings held within the State ofOhiowill be given at the current rate paid by the Board of Education.
C. Reimbursements for registration fees, meals, mileage, and overnight accommodations for other UTP meetings and conferences will be determined by the Executive Committee.
Section 4 Requests for reimbursements must be submitted to the President of this Association for approval. Approved requests will be forwarded by the President to the Treasurer.
ARTICLE V – VACANCIES
Section 1 A. Whenever the office of President becomes vacant, the Vice President of Contractual Procedures shall assume the President’s duties.
B. Whenever the offices of both the President and Vice-President of Contractual Procedures become vacant, the Vice-President of Negotiations shall assume the President’s duties.
C. Whenever the offices of the President, Vice-President of Contractual Procedures, and the Vice-President of Labor Interests become vacant, the Vice-President of Communications shall assume the President’s duties.
D. Whenever the offices of the President, Vice-President of Contractual Procedures, Vice-President of Labor Interests, and Vice-President of Communications become vacant, the Vice-President of Elections and Education shall assume the President’s duties.
E. Whenever the offices of the President and all vice-presidents become vacant, the Executive Committee shall determine a procedure for filling vacancies.
Section 2 Whenever the office of Vice-President, Secretary, or Treasurer becomes vacant, the President shall, with the approval of two-thirds (2/3) of the Executive Committee, appoint a member to assume that position.
ARTICLE VI – RECALL OF OFFICERS
Section 1 An officer may be recalled from office by the following procedure:
ARTICLE VII – SCHOLARSHIP
Section 1 Three $500 scholarships will be given yearly by the Sylvania Education Association to graduating high school seniors who will be enrolled the following year in an institution of higher education. The Treasurer may recommend changes in the amount or number in a motion to the Executive Committee at the December meeting.
Section 2 Recipients of these scholarships will be determined by the members of the Scholarship Committee using the following priorities:
ARTICLE VII – AMENDMENTS
Section 1 These By-Laws may be amended by a majority vote of the Executive Committee at any regular meeting of the Executive Committee provided that proposed amendments have been posted in each building by the Building Representatives one (1) calendar week in advance of the meeting at which action is to be taken and/or published in the newsletter which is distributed to all members.